UK GDPR Privacy Notice

for the Syro-Malabar Petition Submission

United Kingdom Syro-Malabar Faith and Justice Forum (UKSMFJF)

Data Protection Notice

1. Purpose of This Notice

This Privacy Notice explains how UKSMFJF collects, uses, stores, and protects personal data submitted in connection with the petition addressed to the Holy See and the Dicastery for the Eastern Churches.

2. Data We Collect

When you sign the petition, we will collect the following personal data:

• Full Name
• Diocese of Origin (Kerala)
• Current Country of Residence (UK, USA, Canada, Australia, New Zealand, or Republic of Ireland)

We do not collect any financial information, identification numbers, or sensitive personal data beyond what you voluntarily provide.

3. Legal Basis for Processing

Your personal data is processed under:

• UK GDPR Article 6(1)(a) - Consent
• UK GDPR Article 9(2)(d) - Processing by a not-for-profit religious organisation

You may withdraw your consent at any time by contacting us at the email provided below.

4. How Your Information Will Be Used

Your information will be used solely for the following purposes:

• To verify that signatures come from Syro-Malabar Catholic faithful.
• To prepare and submit the full petition document to:
  • The Holy See
  • The Dicastery for the Eastern Churches

Your data will not be used for marketing, shared with third parties, sold, or published publicly.

5. Who Will Have Access to Your Data

Access to your personal data will be strictly limited to:

• Two authorised administrators appointed by UKSMFJF
• The receiving authorities at the Holy See and the Dicastery for the Eastern Churches

No other individuals, groups, or external organisations will have access.

6. Data Storage and Security

• Your information will be stored securely on encrypted systems hosted in the United Kingdom.
• All data will be handled in compliance with UK GDPR and the Data Protection Act 2018.
• We take reasonable organisational and technical measures to protect your data from loss, theft, and unauthorised access.

7. Data Retention

Your data will be retained only until the petition process concludes, including any follow-up correspondence with the Holy See. After this, all personal information will be securely deleted.

8. Your Rights Under UK GDPR

You have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Withdraw consent at any time

To exercise these rights, please contact:

9. Contact Information

UKSMFJF Data Protection Administrator